CHURCH ADMINISTRATOR – JOB RESPONSIBILITY

CHURCH ADMINISTRATOR  – JOB RESPONSIBILITY.

        Below are some of the Job responsibility of a church administrator:

ADMINSTRATION ROLE

        Keep church members database : Names, contact address and telephone nos

        Records of attendance from ushers

        Details of lease agreement / rent for building

        Other legal agreements, HSE regulations, Government / Council laws and regulations

        Invitations, formal letters

        Disciplinary records of workers with HOD

        Birthdays of members and reminder to leadership.

        Look after welfare of members

        Programs and calendars for the year

        Indemnity insurance, building and content insurance

        Oversee and monitor the development of every department (monthly reports) 

        Work with minister in charge on punctuality among members by helping to coordinate workers punctuality register, workers absence and records of appropriate discipline when required.

        Manage transport: MOT, Insurance, service/repair  etc for church bus

ACCOUNTS DEPT

        Requisitions, Invoices, Issuing cheques. Money counting after service. Payment of donations to banks. Follow up on declined payments / cards, Tithe and offering records, Gift aid. Central office WEM and COF contributions. Purchase payment process and refunds. Records of receipts.

SANCTUARY KEEPERS DEPT

        Manage Sanctuary keepers to ensure a tidy place and environment for worship. Process the purchase of cleaning equipment and air fresheners. Contract out the cleaning of the exterior if need be. Organise cleaning of rug /carpet periodically.

        Oversee maintenance and change of décor, altar drapes, curtain rails and plants. Oversee that rubbish is taken out every Wednesday night.  

TECHNICAL DEPT

        Manage and work alongside the technical team comprising:  Sound desk team, Recording team. Graphics team. Update church website, facebook, social media, you tube etc

COMMUNICATION

        Work with minister in charge or Pastor on newsletter or daily word.

        Daily text / whattsap on the word for the day.

HOSPITALITY / WELFARE / PROTOCOOL DEPT / FOLLOW UP

        Process invoice for food and snacks for service, special events, guest ministers, new comers, students etc.

        Calling and checking up on visitors during the week

        Advise Ministers & Pastor of any relevant important information in regards to welfare of members

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